The template has an itinerary on its front page and more pages that contain meeting schedules and details for each day of your trip. Since all details are available in a single document, it is easier for you to plan ahead of each meeting.
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Making a Vacation Itinerary is like studying in advance all the possible things to do in your vacation venue. It helps the maker to understand, estimate and plan wisely; it must help the traveler to have a handy guideline. Here are some steps on how to make a basic Vacation Itinerary:
Step 1 Plan the vacation ahead. Know the places or country that you wished to go for your vacation. After that, make a list of the things that you needed for the itinerary, make bookings in advance by browsing in the internet or using some sources that you may get. This will include flight details, hotel accommodations, and car rental service. List down the contact information for the bookings made and services availed.
Step 2 Next is to make the itinerary page. Put the title and purpose of the document to be able to quickly distinguish it. It is best to draw a table with different categories namely date, time, where to go or location, what to do or activities, how to get there or transportation, contacts and the estimated duration of the activity. Make some cells downward to be able to write everything accordingly.
Step 3 Supply all the needed information chronologically according to the dates and time. Be sure to input every single detail to avoid confusion. Stick to the plan and mind about the given time to spend the vacation so you’ll be able to budget your time wisely.
Step 4 Continue doing so until you finished the itinerary until the date of returning back home. It is essential to include this to keep track of the vacation.
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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries, and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.
Tips for Planning a Business Travel Itinerary
Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.
- Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
- Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
- Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
- Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.
Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.
Business Itinerary Templates
Business Travel Itinerary Template
Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.
Business Trip Checklist Template
Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.
Download Business Trip Checklist Template
Excel | Smartsheet
Simple Business Trip Itinerary
This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.
Download Simple Business Trip Itinerary
Excel | Smartsheet
Business Trip Report Template
A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.
Download Business Trip Report Template
Word | PDF | Smartsheet
Travel Agency Planning Form
Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.
Download Travel Agency Planning Form
Word | PDF
Flight Itinerary Template
Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.
Download Flight Itinerary Template
Excel | Word | PDF
Vacation Itinerary Templates
Vacation Itinerary Template
Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.
Travel Itinerary Template Free For Mac Free
Vacation Planner Template
While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.
Download Vacation Planner Template
Excel | Word | PDF
Travel Day Planner
Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.
Download Travel Day Planner
Word | PDF
Family Vacation Itinerary Template
This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.
Download Family Vacation Itinerary Template
Excel | PDF
Travel Planning Checklist
Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.
Download Travel Planning Checklist
Free Travel Itinerary Planner Template
Word | PDF
Meeting and Event Itinerary Templates
Formal Meeting Itinerary Template
Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.
Download Formal Meeting Itinerary Template
Word | Smartsheet
Meeting Minutes and Itinerary
This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.
Download Meeting Minutes and Itinerary
Word | Smartsheet
Weekly Staff Meeting Itinerary Template
Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.
Event Itinerary Template
Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.
Download Event Itinerary Template
Excel | PDF
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